When it comes to HIPAA compliance documentation, it is important for any covered entity to make sure that all of required documents and forms are updated and accessible by staff members when necessary. Take a look at some of the best documentation practices described in this section. We have provided details about required forms and documents every practice must have, as well as some of the most important technical tools and agreements that every business owner should consider.
It is also important to understand that just like health records, compliance documents containing protected health information or policies that govern your use and disclosure of protected health information must be stored for a period of 6 years.
The following documents should be used to avoid any inadvertent disclosure or inappropriate use of protected health information. Having the following policies and procedures in writing is one simple step you can take to protect your practice from fines and penalties in the event of an audit.
In order to avoid HIPAA violations, there are various forms that must be made available to members of workforce of any covered entity under HIPAA. The law requires that some of these documents, such as Policy & Procedures and Breach Notification Tools are accessible by staff members all any times, since these forms and documents must be used to ensure compliance.